Работа за Accounts Receivable Clerk → Обява 35310648

Accounts Receivable Clerk

Description:

The Accounts Receivable Clerk performs activities related to billing, collection and receipt of payments for guest and city ledger accounts. Additional responsibilities include creating and maintaining manual and computer records of receipts and receivables; assisting in the preparation of various reports produced by the department.

Duties:

• Prepares billing invoices and statements for City Ledger direct bill accounts, group reservation block attrition and credit card GTD-No Shows
• Works closely with Supervisor and Sales Department to ensure proper application of all Group billing charges and payments
• Handles electronic billings, matching payment vouchers to respective folios prior to mailing
• Confirms receipt of bill, and understanding of charges by recipient as necessary
• Processes payments received on City Ledger accounts daily
• Processes advance deposit payments, copies advance deposit checks for transmittal to reservations for posting
• Posts payments received accurately and in a timely manner
• Reconciles credit card payments, resolves discrepancies when necessary
• Researches and responds to credit card company inquires and charge backs, documents and maintains files for same
• Assists Supervisor with Reviews of Guest Ledger/checked out folios with outstanding or credit balances to determine if credit or bill is to be issued
• Assists Supervisor with Transfers of Guest Ledger/checked out folio balances to appropriate credit or clearing accounts, issues credit or prepares bill as needed
• Review credit balance report for in-house guests daily and communicate concerns to Supervisor and Front Office manager.
• Assists in the preparation and balancing of accounts receivable recap daily
• Handles disputed charges, researches and attempts to resolve disputes, provides documentation to confirm accuracy of billing or issues credit as needed
• Assists in the preparation of 30/60/90 day aging report for review by DOF/Controller
• Assists in the preparation and transmittal of letters requesting payment to outstanding/overdue accounts
• Assists Supervisor by making phone calls to outstanding/overdue accounts to facilitate collection
• Ensures adherence to all departmental and hotels guidelines, policies and procedures
• Communicates regularly with Front Office, Sales, Managers to keep abreast of pertinent hotel information
• Other duties as assigned
-Reconciles processed work by verifying entries and comparing system reports to balances.
-Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
-Maintains accounting ledgers by verifying and posting account transactions.
-Verifies vendor accounts by reconciling monthly statements and related transactions.
-Maintains historical records by microfilming and filing documents.
-Protects organization\'s value by keeping information confidential.


Qualifications:

• Masters Degree in Accounting and Finance
• Two years’ experience in Accounting, understanding of Front Office operations;
• Working knowledge of computer based PMS/POS software, automated accounting systems, Windows, Word, Excel;
• Ability to operate basic office equipment;
• Effective organizational, communication and telephone skills;
• Fluent English or French. Other languages are a plus.
Experience in the hotel industry is preferable.